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Administrative Assistant 2

Company: UNIVERSITY OF CENTRAL OKLAHOMA
Location: Edmond
Posted on: November 22, 2021

Job Description:

Job Details

Level
Entry

Job Location
Main Campus - Edmond, OK

Position Type
Staff

Salary Range
$27,000.00 - $31,500.00 Salary/year

Description

Position Overview:

Provide secretarial support for The College of Business, especially Professional Golf Management Program. Initiates and handles correspondence. Performs a variety of sorting and filing tasks; answers the phone, takes messages, and disseminates information; sorts, distributes, collects, and delivers mail; performs a number of tasks such as posting and assessment recording data. Produce documents of various levels of complexity, ranging from plain copy typing to the manipulation of data to create presentations. May make contacts of a sensitive, complex, and confidential nature. Responsible for providing various services to customers such as assisting customers in securing needed information and documents.

Department Specific Essential Job Functions:

Communicates and assists students and faculty. Prepares various reports and correspondence; researches and resolves issues. Maintains files and appointment calendars. Responsible for small purchases for the departments. Greets and screens visitors and phone calls; relays messages, responds or takes necessary action or refers to appropriate person for resolution. Orders and maintains inventory of supplies. Assists departments with assessment testing and data building. Performs other related duties as assigned.

Job Level:

Scope & Impact: This position is an intermediate level position responsible for providing a variety of clerical/administrative support, or manual labor, tasks for an office or department. This position may have minor to moderate impact on operations of multiple work areas.

Communication & Interaction: Routinely answers questions and provides information and data requested by individuals within or outside of work area.

Effective Knowledge: Demonstrates ability to operate independently with intermittent supervision for day to day operations.

Problem Solving & Judgement: The job consists of repetitive manual tasks that are covered by specific procedures or close supervision.

Budget Authority: May compile data for budget preparation.

Policy & Procedure Authority: Primarily responsible for applying organizational policies and procedures and/or determining appropriate process to follow.

Reporting Relationships: Generally supports a manager or director-level leader, or a specific activity or function, and reports to a senior level administrative professional.

Supervisory & Team Leadership Responsibilities: None.

Qualifications

Experience Required:

Requires general education or vocational training or equivalent combination of education and experience. General understanding and use of office equipment.

Experience Preferred:

Minimum one year experience in an office setting. Minimum keyboarding speed of 40 wpm. Experience in a Higher Education environment. Two years of college or secretarial certificate.

Golf knowledge or understanding of the sport.

Knowledge/Skills/Abilities:

Must be computer literate in the use of relevant software applications and willing to learn new software. Excellent telephone etiquette, communication (written and oral), organizational and public relations skills. Ability to work well with others. Ability to operate office equipment. Ability to multi-task and attention to detail. Demonstrate a warm and caring professional service-oriented attitude. Ability to maintain confidentiality. Ability to work well in hectic and stressful situations. Must be self-motivated.

Physical Demands:

Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.

Keywords: UNIVERSITY OF CENTRAL OKLAHOMA, Edmond , Administrative Assistant 2, Administration, Clerical , Edmond, Oklahoma

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