Administrative Assistant 2
Company: UNIVERSITY OF CENTRAL OKLAHOMA
Posted on: November 22, 2021
Main Campus - Edmond, OK
$27,000.00 - $31,500.00 Salary/year
Provide secretarial support for The College of Business, especially
Professional Golf Management Program. Initiates and handles
correspondence. Performs a variety of sorting and filing tasks;
answers the phone, takes messages, and disseminates information;
sorts, distributes, collects, and delivers mail; performs a number
of tasks such as posting and assessment recording data. Produce
documents of various levels of complexity, ranging from plain copy
typing to the manipulation of data to create presentations. May
make contacts of a sensitive, complex, and confidential nature.
Responsible for providing various services to customers such as
assisting customers in securing needed information and
Department Specific Essential Job Functions:
Communicates and assists students and faculty. Prepares various
reports and correspondence; researches and resolves issues.
Maintains files and appointment calendars. Responsible for small
purchases for the departments. Greets and screens visitors and
phone calls; relays messages, responds or takes necessary action or
refers to appropriate person for resolution. Orders and maintains
inventory of supplies. Assists departments with assessment testing
and data building. Performs other related duties as assigned.
Scope & Impact: This position is an intermediate level position
responsible for providing a variety of clerical/administrative
support, or manual labor, tasks for an office or department. This
position may have minor to moderate impact on operations of
multiple work areas.
Communication & Interaction: Routinely answers questions and
provides information and data requested by individuals within or
outside of work area.
Effective Knowledge: Demonstrates ability to operate independently
with intermittent supervision for day to day operations.
Problem Solving & Judgement: The job consists of repetitive manual
tasks that are covered by specific procedures or close
Budget Authority: May compile data for budget preparation.
Policy & Procedure Authority: Primarily responsible for applying
organizational policies and procedures and/or determining
appropriate process to follow.
Reporting Relationships: Generally supports a manager or
director-level leader, or a specific activity or function, and
reports to a senior level administrative professional.
Supervisory & Team Leadership Responsibilities: None.
Requires general education or vocational training or equivalent
combination of education and experience. General understanding and
use of office equipment.
Minimum one year experience in an office setting. Minimum
keyboarding speed of 40 wpm. Experience in a Higher Education
environment. Two years of college or secretarial certificate.
Golf knowledge or understanding of the sport.
Must be computer literate in the use of relevant software
applications and willing to learn new software. Excellent telephone
etiquette, communication (written and oral), organizational and
public relations skills. Ability to work well with others. Ability
to operate office equipment. Ability to multi-task and attention to
detail. Demonstrate a warm and caring professional service-oriented
attitude. Ability to maintain confidentiality. Ability to work well
in hectic and stressful situations. Must be self-motivated.
Reasonable accommodations (in accordance with ADA requirements) may
be made, upon request, to enable individuals with disabilities to
perform essential functions.
Keywords: UNIVERSITY OF CENTRAL OKLAHOMA, Edmond , Administrative Assistant 2, Administration, Clerical , Edmond, Oklahoma
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