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Office Services Admin

Company: Heartland Payment Systems
Location: Edmond
Posted on: January 12, 2020

Job Description:

Summary:
Want to join one of the nation's best employers? Interested in providing small and medium sized businesses with solutions that make them grow? Do you like serving customers and care about people? Then maybe Heartland is for you:

We're looking for team members who are excited by our mantra - Entrepreneurs Respectfully Serving Entrepreneurs, and who want to work in a culture built on care, focus and quality.

We need customer-focused, can-do, team-oriented folks who are ok having fun.
Responsible for receiving and sorting mail, distributing mail and interoffice mail to employees. Office Services Admin will also apply postage and ensure mail leaves the facility in a timely manner. This includes boxing and shipping packages with the preferred vendor. This role will also manage the MFDs throughout the building to include interaction with the vendor, maintenance, and troubleshooting the equipment to determine when a service call needs to be made. The admin will be responsible for taking inventory of office supplies, ordering replenishments, receiving supplies and stocking supplies in various locations throughout the building. This role will also include receiving requests from employees in the building for maintenance items that need to be addressed and routing the request to the appropriate team which may include Facilities Manager, facilities maintenance vendor, security, and day porter. The admin will also be responsible for receiving invoices from suppliers and submitting them to AP, tracking payments and vendor management.

Job Details:

What will you be doing?

  • Run the mail room to include utilizing the mail meter for postage on outgoing mail. Boxing and shipping packages. Daily mail pickup and delivery to include interoffice packages to all Heartland OK properties. Invoices associated with suppliers
  • Office Supplies to include managing the vendors, ordering office supplies, and stocking office supplies. Invoices associated with suppliers.
  • MFD management to include contractor contracts and lease management, stocking locations with paper, changing toner and expiring portions, troubleshooting and service calls. Invoices associated with suppliers
  • Facilities maintenance to include submitting tickets for issues and working with the vendor for resolution.
  • Backup for receptionist during leave and breaks.

    What the requirements?

    • Must have excellent organizational skills with attention to detail.
    • Strong written and interpersonal communication skills required.
    • Must be able to handle multiple projects/tasks at any given time.
    • Must be a self starter and work with limited supervision.
    • Approachable and willing to offer helpful solutions
    • Must be able to work in a team and have a positive attitude
    • Must handle constructive feedback well
    • Local travel will be required

      Preferred Qualifications:

      • High School Diploma
      • 3-5 years working with office suppliers, MFDs and Mailroom equipment
      • Possess knowledge of troubleshooting and working with MFDs
      • Experience with UPS, FedEx and USPS contractors
      • Experience with submitting invoices to AP for processing, tracking payments and vendor management

        Global Payments Inc. is an equal opportunity employer.

        Global Payments provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex (including pregnancy), national origin, ancestry, age, marital status, sexual orientation, gender identity or expression, disability, veteran status, genetic information or any other basis protected by law. Those applicants requiring reasonable accommodation to the application and/or interview process should notify a representative of the Human Resources Department.

Keywords: Heartland Payment Systems, Edmond , Office Services Admin, Administration, Clerical , Edmond, Oklahoma

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